Digital File System Setup
A Complete File Structure Built for Your Business
A one-time system-building service that installs a clean, consistent digital file structure across your business.
Most companies store documents everywhere — email, desktop, downloads, cloud drives, shared folders — causing confusion, wasted time, and compliance risk.
This service builds a simple, professional digital file system your entire team can follow.
What’s Included in Your System Setup:
(This applies to all three packages)
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Structured intake process & system assessment
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Customized digital folder structure
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Naming standards for consistency
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Fully organized folders for all documents
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Year-end folder setup (2025/2026)
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System installation on your chosen platform(s)
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Easy-to-follow instructions for your team
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Final review + walkthrough of your system
This service does not include:
❌ Bookkeeping
❌ Reconciliation
❌ Past-year file cleanup or historical reconstruction
❌ Administrative or day-to-day business support
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Operational documents
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Client or project files
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Templates and forms
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Receipts and records
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Reports and reference materials
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Year-end folders
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Any digital documentation your business uses
What Your System Covers:
Temporary Filing Policy
Your system includes a “! To Be Filed” folder for same-day temporary storage only.
All documents placed here must be filed within 24 hours.
During monthly maintenance, this folder is reviewed, but it is not intended as a long-term holding area.
⭐Glam'R Essentials Setup — $3000
Installation of your digital file system inside one platform (Google Drive, OneDrive, SharePoint, Dropbox, etc.) designed for lower file volumes and straightforward structures with minimal exceptions.
File Volume: 0–400 files
Complexity Level: Low
Estimated Completion: 2–4 weeks
⭐Glam'R Executive Setup — $6000
For businesses with documents stored across multiple locations, files are consolidated into a single, unified system.
Designed for moderate file volumes and increased structural complexity, including shared folders, active vs. closed matters, and expanded naming standards with limited exceptions.
File Volume: 401–1,500 files
Complexity Level: Moderate
Estimated Completion: 4–6 weeks
⭐Glam'R Elite Setup — $9000
Designed for high-volume or multi-user environments requiring a comprehensive digital operating system across multiple platforms. Files are consolidated into a unified structure with advanced folder mapping, complex environment configuration, and transition support to ensure consistency and adoption across teams.
File Volume: 1,501+ files
Complexity Level: High
Estimated Completion: 6–8 weeks
Monthly Compliance Maintenance Plan
This required plan ensures your digital file system stays accurate, organized, and consistent as your business grows.
Your monthly maintenance includes:
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Monthly review of your entire digital structure
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Naming convention oversight
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Correction of misfiled or misplaced documents
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Creation of new folders as needed
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Year-end folder alignment
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Consistency checks across users and platforms
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Ongoing protection of your operational and compliance framework
The Compliance Maintenance Plan begins 30 days after your system setup is completed.
Monthly Compliance Maintenance Final Tiered Rates
Tier 1 — Small Business — $500/month
0–400 files
Designed for very small businesses with low document volume and minimal daily activity.
Tier 2 — Growing Business — $1,000/month
401–1,500 files
Ideal for small-to-medium firms or multi-user teams with regular filing needs, document updates, and moderate system activity.
Tier 3 — High-Volume / Large Business — $2,000/month
1,501+ files
For high-volume environments, multi-user teams, or firms requiring deeper oversight, frequent corrections, consistency monitoring, and monthly compliance checks.
System Refresh Policy
(Required if a client pauses their plan)
There is a one-time $750 refresh fee, and your monthly Compliance Maintenance fee is also required in the month you return.
The refresh restores your system; the monthly fee resumes your ongoing coverage.
2. Book Your Discovery Call
Quick call to review access, platforms, and workflow requirements.
3. Sign & Submit Payment
Agreement sent for signature. Work begins after access is granted and the invoice is paid in full.
4. System Installation
Your digital file system is installed and structured across the selected platform(s).
5. Final Review & Handoff
You receive a walkthrough plus a simple guide your team can follow.
6. Compliance Maintenance Begins
30 days after setup, your monthly $500 compliance maintenance plan activates to safeguard your system long-term.